Officer Position Descriptions for NASPA Board

NASPA Officer Position Descriptions

The NASPA Board meets via zoom once a month unless otherwise noted. These meetings usually run for 1 hour. 

Taken from ARTICLE EIGHT: Governance of the By-Laws

1. The association will be governed by the following officers who will be known as the Executive Board:

a.President.

b.Vice-President.

c.Secretary.

d.Treasurer.

e.Up to six (6) additional At-Large Members.

2. Terms of Office:

a. President – Two years as President, renewable for another two-year term.

b. Vice-President – Two years as Vice-President, renewable for another two-year term.

c. Secretary – Two years, renewable for another two-year period.

d. Treasurer – Three years, renewable for anotherthree-year period.

e. At-Large Members – Two years, renewable for another two-year period.

Duties of the President:

a.To be primarily responsible for the conventions during his/her years in office.

b.To appoint a recording secretary or secretaries to record minutes of the convention in the absence of the Secretary.

c.In an election year, to appoint a search committee of three persons to nominate candidates for the office of the President, Vice-President, Secretary, Treasurer,and/or At-Large positions during the annual convention. Members of the search committee cannot be nominated for office. The President may request that members attending the annual convention vote on suspending the formation of a nominating committee when appropriate.

d.To preside at the annual convention.

e.To serve as spokesperson for the association to interested parties.

f.To choose up to three other members to work with the officers as a planning committee for the annual convention. One person should also be a member of the staff where the convention will be held.

g.To authorize extraordinary disbursements up to $5,000 without Executive Board approval.

h.To appoint a committee with the approval of the Episcopal Liaison and the Representative of the Shrine and Pilgrimage Apostolate of the United States Conference of Catholic Bishops, for particular issues.

i.To call special meetings and appoint committees when there is a need.

j.To work with the membership to develop long-range programs for the Shrine and Pilgrimage Apostolate. 

k. To recommend appropriate staffing models (paid positions or contractors) that are subject to Executive Board approval.

Duties of the Vice-President:

a.To preside at the meetings of the organization in the absence of the President.

b.To perform other duties assigned to him/her by the President.

c.To cooperate with the President in the planning of the annual convention.

Duties of the Secretary:

a. To facilitate all mailings of the association.

b.To record and keep the proceedings of the annual convention.

c.To be responsible for publishing and distributing the proceedings of the convention.

d.To oversee all membership renewal communications. 

Duties of the Treasurer:

a.To maintain all bank accounts and financial records, including notification and reception of the annual dues.

b.To monitor the association checking account.

c.To take care of normal operational expenses.

d.To report to the membership, at the annual convention, the financial status of the association.

Duties of the At-Large Members:

a.To advise the Executive Board on the strategic direction of the organization.

b.To chair and participate in committees established by the President